COVID-19 Vaccine Information for Providers

COVID-19 Vaccine Information for Providers
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Overview

New York State requires active involvement of its health care providers to roll out the COVID-19 vaccine to its 20 million residents. Health care providers must stay up-to-date on the COVID-19 vaccine distribution and implementation. 

How To Order the COVID-19 Vaccine

Step One - Register for the Immunization Information System:

Healthcare providers are strongly recommended to register in NYSIIS for providers in NYS, outside of NYC, and with CIR for providers located in NYC. This is because all COVID-19 Vaccination Program providers (each location submitting a profile) will need a NYSIIS account (for providers outside of NYC) or CIR account (for providers located in NYC). Your organization may currently have a NYSIIS or CIR account, but it is important to ensure that the appropriate staff have access.

Step Two – Enroll in the COVID-19 Vaccination Program:

  • In addition to registering with NYSIIS or CIR, providers must enroll in the COVID-19 Vaccination Program. NYSDOH and NYC DOHMH are implementing a phased approach to provider enrollment and will notify healthcare facilities, providers and professional groups as each new group is opened for enrollment.
  • Providers in NYS, outside of NYC, will enroll in the NYS COVID-19 Vaccination Program through the Health Commerce System application "COVID-19 Vaccine Program Provider Enrollment"  and should review the NYSDOH COVID-19 Vaccination Program Enrollment Letter for guidance.  Providers in NYC will enroll in the NYC COVID-19 Vaccination Program through the CIR.
  • Networks with facilities or providers in both NYS and NYC should enroll their facilities or providers outside of NYC in the NYS COVID-19 Vaccination Program through the Health Commerce System and enroll their facilities or providers in NYC in the NYC Covid-19 Vaccination Program through the CIR.

Step Three – Ordering, Receiving and Administering Vaccine

  • When COVID-19 vaccine is available, providers will order COVID-19 vaccine through NYSIIS (for providers in NYS, outside of NYC) and CIR (for providers in NYC). Orders will be reviewed and approved by NYS DOH and shipped directly from the vaccine manufacturer or CDC distributor.
  • When vaccine is available, providers will monitor vaccine inventory; enter doses administered and/or perform data exchange (uploading and downloading data) between the provider's electronic health system and NYSIIS/CIR; enter vaccine returns and wastage; and generate reports for internal review (e.g. doses administered) in NYSIIS/CIR.

For questions, call the NYSDOH COVID-19 hotline 1-888-364-3065. Health care providers interested in learning more about the COVID-19 Vaccine Program may contact the NYSDOH at [email protected]. NYC providers with enrollment questions may contact NYC DOHMH at [email protected] or COVID-19: Vaccines.

Guidance

Operational Guidance

Providers can find a range of documents and guidance on administering the COVID-19 vaccine. 

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    Guidance for Vaccination of Children Ages 5-11

    Updated November 8, 2021 - Following the FDA’s emergency use authorization (EUA) on October 29, the Centers for Disease Control and Prevention (CDC) endorsed the CDC’s Advisory Committee on Immunization Practice’s (ACIP’s) recommendation for children ages 5-11 to receive the Pfizer-BioNTech COVID-19 vaccine. This is the first authorized vaccine to be permitted for use in this age group.

    Also available in: Español.

     

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    Guidance for The New York State COVID-19 Vaccination Program

    Updated November 29, 2021 - Updated recommendations are included for a booster shot of COVID-19 vaccines in the populations specified below. This follows the CDC’s November 19 recommendations for a single booster dose six months or more after the mRNA (Pfizer or Moderna) initial series. Persons who should receive a COVID-19 booster dose: age 50 and older; age 18 and older who live in long-term care settings. Persons who may receive a COVID-19 booster dose: all other persons 18 years of age or older. Additionally, all individuals 18 years or older who previously received a single-dose Janssen primary series at least 2 months ago should receive a booster dose.

     

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    COVID-19 Policy for Predrawn Vaccine

    May 3, 2021 - Although standards for vaccine administration typically do not include predrawing (also known as “prefilling”) of syringes due to concerns over compromising or wasting vaccine, the Centers for Disease Control and Prevention (CDC) has permitted predrawing for COVID-19 vaccines, subject to certain qualifications.

     

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    Vaccination Program Enrollment Letter

    February 12, 2021 - Please review the information in this letter and each of the referenced resource documents (links provided) and complete the enrollment application in the HCS online application tool.

     

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    Requirements Regarding NYSIIS and CIR

    December 13, 2020 - Guidance to remind all authorized vaccine administrators concerning requirements regaridng the New York State Immunization Information System (NYSIIS) and City Immunization Registry (CIR). 

     

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    Regional Vaccination Network Letter

    December 18, 2020 - This letter provides additional detail on the establishment of Regional Vaccination Networks and clarifies the role of health care providers in this effort and emphasizes the expectation that health care providers fully participate in their local Regional Vaccination Network.

     

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Prioritization Guidance

Provider Training

Resources