Overview
New York State requires active involvement of its health care providers to roll out the COVID-19 vaccine to its 20 million residents. Health care providers must stay up-to-date on the COVID-19 vaccine distribution and implementation.
How To Order the COVID-19 Vaccine
Step One - Register for the Immunization Information System:
Healthcare providers are strongly recommended to register in NYSIIS for providers in NYS, outside of NYC, and with CIR for providers located in NYC. This is because all COVID-19 Vaccination Program providers (each location submitting a profile) will need a NYSIIS account (for providers outside of NYC) or CIR account (for providers located in NYC). Your organization may currently have a NYSIIS or CIR account, but it is important to ensure that the appropriate staff have access.
- For health care providers located in NYS outside of NYC, take the following steps for new users in NYSIIS - see the Checklist to Go Live with NYSIIS: 1). NYSIIS is located on the Health Commerce System (HCS). If responsible staff do not yet have an HCS account, they must apply for one, 2). Take the NYSIIS Administrative User Training.
- For health care providers located in NYC, go to the online CIR registration page.
Step Two – Enroll in the COVID-19 Vaccination Program:
- In addition to registering with NYSIIS or CIR, providers must enroll in the COVID-19 Vaccination Program. NYSDOH and NYC DOHMH are implementing a phased approach to provider enrollment and will notify healthcare facilities, providers and professional groups as each new group is opened for enrollment.
- Providers in NYS, outside of NYC, will enroll in the NYS COVID-19 Vaccination Program through the Health Commerce System application "COVID-19 Vaccine Program Provider Enrollment" and should review the NYSDOH COVID-19 Vaccination Program Enrollment Letter for guidance. Providers in NYC will enroll in the NYC COVID-19 Vaccination Program through the CIR.
- Networks with facilities or providers in both NYS and NYC should enroll their facilities or providers outside of NYC in the NYS COVID-19 Vaccination Program through the Health Commerce System and enroll their facilities or providers in NYC in the NYC Covid-19 Vaccination Program through the CIR.
Step Three – Ordering, Receiving and Administering Vaccine
- When COVID-19 vaccine is available, providers will order COVID-19 vaccine through NYSIIS (for providers in NYS, outside of NYC) and CIR (for providers in NYC). Orders will be reviewed and approved by NYS DOH and shipped directly from the vaccine manufacturer or CDC distributor.
- When vaccine is available, providers will monitor vaccine inventory; enter doses administered and/or perform data exchange (uploading and downloading data) between the provider's electronic health system and NYSIIS/CIR; enter vaccine returns and wastage; and generate reports for internal review (e.g. doses administered) in NYSIIS/CIR.
For questions, call the NYSDOH COVID-19 hotline 1-888-364-3065. Health care providers interested in learning more about the COVID-19 Vaccine Program may contact the NYSDOH at [email protected]. NYC providers with enrollment questions may contact NYC DOHMH at [email protected] or COVID-19: Vaccines.
Guidance
Operational Guidance
Providers can find a range of documents and guidance on administering the COVID-19 vaccine.
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Guidance for The New York State COVID-19 Vaccination Program
October 23, 2021: Updated recommendations are included for a booster shot of COVID-19 vaccines in the populations specified below. This follows the CDC’s September 24 recommendation of booster doses for certain individuals who received the Pfizer-BioNTech vaccine. For individuals who received the Pfizer-BioNTech or Moderna COVID-19 vaccines, the CDC issued recommendations for a single booster dose six months or more after initial series for the following individuals: age 65 years of age and older; age 18 and older who live in long-term care settings; age 18 and older who have underlying medical conditions; and age 18 and older who work or live in high-risk settings.
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COVID-19 Immunization Screening and Consent Form
Updated Oct. 23, 2021: Providers may use this form to obtain and record patient consent to receive the COVID-19 vaccine, prior to administration.
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Information About Screening Checklist for COVID-19 Vaccine
Updated Oct. 23, 2021. This document provides information for Healthcare Professionals about the Screening Checklist for the COVID-19 Vaccine.
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Additional Dose for Moderately to Severely Immunocompromised Checklist
Information for Health Care Professionals about the Screening Checklist for the COVID-19 Vaccine
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Additional Dose for Moderately to Severely Immunocompromised Consent Form
COVID-19 Immunization Screening and Consent Form
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Role of Inventory Management and Reporting Doses Administered in review of Vaccine Planning Requests
Role of Inventory Management and Reporting Doses Administered in review of Vaccine Planning Requests
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New York State Immunization Information System (NYSIIS) Inventory Not Deducted Cheat Sheet
NYSIIS Inventory Not Deducted Cheat Sheet
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New York State Department of Health (NYSDOH) COVID-19 Policy for Predrawn Vaccine
Although standards for vaccine administration typically do not include predrawing (also known as “prefilling”) of syringes due to concerns over compromising or wasting vaccine, the Centers for Disease Control and Prevention (CDC) has permitted predrawing for COVID-19 vaccines, subject to certain qualifications.
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Recommendations to Resume Use of the Janssen/Johnson & Johnson COVID-19 Vaccine
Recommendations to Resume Use of the Janssen/Johnson & Johnson COVID-19 Vaccine
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Vaccine Guidance for Hospitals Discharging to Long-Term Care Facilities
Guidance for hospitals vaccinating long-term care patients before discharge to a long-term care facility.
Also available in: Español, 한국어 번역, русский язык, 中文翻譯, বাংলা অনুবাদ, and Kreyòl Ayisyen.
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New York State COVID-19 Vaccine Program Guidance for Vaccine Transport
Routine transport of vaccine is not recommended. Each transport increases the risk of exposing vaccine to inappropriate storage conditions, which compromises the viability of vaccines. However, in certain situations transporting vaccine may be necessary. Opened vials cannot be transported.
Also available in: Español, 한국어 번역, русский язык, 中文翻譯, বাংলা অনুবাদ, and Kreyòl Ayisyen.
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Janssen EUA Letter to Vaccine Providers (March 1, 2021)
Provides guidance on the EUA issued by the U.S. Food & Drug Administration.
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COVID-19 Vaccination Program Temperature Excursion Report
Complete this report to gather information vaccine manufacturers will need to make a stability determination.
Also available in: Español, 한국어 번역, русский язык, 中文翻譯, বাংলা অনুবাদ, and Kreyòl Ayisyen.
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Guidance on Use of COVID-19 Vaccine Doses Remaining at End of Day or Clinic
Information for providers about the vaccine distribution process.
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Guidance on Administration of the Second Dose
Recipients of the Pfizer-BioNTech vaccine are to receive these two doses 21 days apart, and recipients of the Moderna vaccine are to receive these two doses 28 days apart.
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COVID-19 Vaccination Program Redistribution Guidance
Information for vaccine providers on how to redistribute the COVID-19 vaccine.
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Vaccination Program Enrollment Letter
Please review the information in this letter and each of the referenced resource documents (links provided) and complete the enrollment application in the HCS online application tool.
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Pharmacists Administering the COVID-19 Vaccine
This certification permits licensed physicians and certified nurse practitioners to issue a non-patient specific order to pharmacists for the administration of COVID-19 vaccine.
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Pfizer/BioNTech COVID-19 Vaccine Vial Extra Doses
NYSDOH guidance on withdrawing more than five doses from one vial of the Pfizer/BioNTech vaccine.
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Guidance on Moderna Extra Dose
Guidance for vaccine providers who may be able to withdraw more than 10 doses from a single 10-dose vial.
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Requirements Regarding NYSIIS and CIR
The following document provides guidance to remind all authorized vaccine administrators concerning requirements reragring the New York State Immunization Information System (NYSIIS) and City Immunization Registry (CIR).
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Regional Vaccination Network Letter
This letter provides additional detail on the establishment of Regional Vaccination Networks and clarifies the role of health care providers in this effort and emphasizes the expectation that health care providers fully participate in their local Regional Vaccination Network.
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New York State COVID-19 Vaccine Form Instructions for Healthcare Providers
This document provides information for Healthcare Professionals about the New York State COVID-19 Vaccine Form.
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COVID-19 Vaccination Provider Storage and Handling
Overview of the COVID-19 Vaccination Provider Storage and Handling Requirements
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Who Can Administer COVID-19 Vaccinations?
Information for vaccine providers on who can administer COVID-19 vaccinations.
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Prioritization Guidance
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Health Advisory for Additional COVID-19 Doses
Guidance for additional mRNA COVID-19 vaccine dose after an initial 2-dose COVID-19 mRNA vaccine series for immunocompromised people.
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Guidance for Emergency Medical Services Personnel to Receive COVID‐19 Vaccination - Weeks 1‐4
The following document provides COVID-19 vaccination prioritization and allocation framework for Emergency Medical Services Personnel, for weeks 1-4 (through January 10, 2021).
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